The following e-mail contains important information for C&C Swimmers and their families. All other families can ignore this email.

If you have any questions or need to scratch, please contact Kristin Rollins ([email protected], 864-567-3933).

Location (Practice and All Meet Sessions): Greenville County Aquatic Complex (AKA Westside Aquatic Center), 2700 W Blue Ridge Dr, Greenville, SC 29611. Please allow plenty of time for driving, traffic, and parking. Even trying to drop off swimmers for the meets can take awhile.

Wednesday Afternoon Practice:

•  5:30 - 6:00 p.m. Lanes 1- 5 (Please arrive by 5:15; find the team inside)

Westside personnel and Executive Committee members have full authority of the pool during practice sessions. Please remember:  NO diving in 2-way traffic. Rigidly enforced! NO swimming under the bulkhead.

After practice, we will go directly to Southerside Brewing Co. (25 Delano Drive, Unit D, 29601) for dinner. Please use the QR codes at the tables to order food and drinks. This will be the quickest way! T-shirts and Classics wristbands (see below) will be handed out.

2023 C&C MEET INFORMATION & REMINDERS

CHAMPIONSHIPS - Saturday, July 15th

• Meet begins at 9:00am (ages 10 and under)
• Meet begins at 2:30pm (ages 11 and up)

Warm-up/Arrival Times:

• Championships, Saturday AM (10U): 8:15 – 8:30 a.m. – Lanes 3 & 4 (arrive by 7:55 AM, tent)
• Championships, Saturday PM (11+): 1:15 – 1:30 p.m. - Lanes 1 & 2 (arrive by 12:55 PM, tent)

CLASSICS - Sunday, July 16th

• 1:30pm (all ages)

Warm-up/Arrival Time:

• Classics, Sunday (all ages): 11:45- 12:00 p.m. – Lanes 4 & 5 (arrive by 11:25 AM, tent)

Doors will open 60 minutes before each session for spectator seating

Scratches: If a swimmer scratches, fees are $75 per individual event, $100 per relay. Fines may be waived with medical or family emergency. If you need to scratch, contact Kristen Rollins.

Should a swimmer become ill during the Championships or Classics meet and is unable to swim in their event(s), the coach must immediately notify the Meet Director. The Meet Director is located at the officials/volunteer check in table. It is necessary to have a doctor’s excuse, or documentation from medical personnel on duty to avoid the scratch fee.

Help Needed: We need people to help deliver and set up tents and our fan at Westside Aquatics on Friday after 2PM and to get them home Sunday. Please text Liz Shafer at 864-506-5319 if you can help!

Additional Meet Information:

Alternates: If you have any questions about being an alternate, please feel free to speak with a coach or Liz Shafer. Swimmers designated as alternates who are not called by midnight the Thursday immediately preceding C&C are not subject to late scratch penalties if openings occur after that time. If openings do occur after that time and the alternate can be contacted or is present at the pool, he/she will swim.

Alternates who hope to swim must come to Clerk of Course and wait on the benches marked Alternates during the event line up. CofC will notify when they are no longer need and the event has been filled. All swimmers must come through Clerk of Course to swim. If the swimmer is not present by the third bench back from the blocks, they will be replaced with an alternate. If the alternate is sitting on the third bench back from the starting blocks and the seeded swimmer shows up, they will not be placed back in the event.

Volunteers: We only need a handful of volunteers for both days. Ashley will fill these roles send separate details to volunteers. With the limited number of kids participating, we will need people to be ready and willing (one last time!).

Team Area:Tent set up - we will be in an area with the rest of White Division. Please look for signage.

Each team needs at least two tent control parents per session. One walks with the young swimmers to Clerk of Course (especially relays) and the second finds and notifies swimmers of their upcoming events.

Having two tent parents also allows one parent to go watch their own swimmer compete.

Tent Parent duties also include:

• Highlight the heat sheet of ALL swimmers from your team. (SAIL rep will pick up the heat sheet)
• Include the list of alternate swimmers (25-30 Pysch sheet) and send them to Clerk of Course at the time their event is called.
• Make note of all scratches for Clerk of Course
• Keep control of the swimmers under your tent
• Call swimmers for each event and send them to the Clerk of Course. (One person needs to walk the 8 and under swimmers to check in at Clerk of Course)
• Report any problems that arise to the Meet Director.
• Responsibility to get swimmers to their events falls to the parents and the team.
• Clerk of Course will not look for a swimmer not in the Clerk of Course area.

Clerk of Course: The Clerk of Course is located at the end of the building closest to the fields. Swimmers will enter the large gate area and line up under the red tents. Display boards are located to indicate what event is being called. Depending on volunteer availability there may be a person with a bullhorn calling next events while walking the tent area. However, responsibility to get swimmers to their events falls to the parents and the team. Swimmers who miss their events are not allowed to swim that event. If a qualifier does not report to the Clerk of Course area by the time the qualifiers heat is seated on bench #6, an alternate is placed in the heat. Coaches are not allowed in the Clerk of Course area unless swimming for an event.

Classics spectators: On Sunday, all spectators must have a wristband in order to be admitted. Each swimmer receives 2 spectator wristbands (relay-only swimmers receive 1 and volunteers receive 1). Tent parents DO NOT receive a wristband. There will be a location marked off for tent parents to be allowed to watch swims. As a team, we are able to share and trade-off wristbands. We ask all families to bring extra wristbands to the tent and leave them with a tent parent if you leave the meet early! Wristbands will be distributed to Classics swimmers and volunteers at Southernside on Wednesday night. If you are not planning to attend the dinner, please let us know so that we can get your wristbands at another time! If you do not need all of your wristbands, please let us know so we can share with families who need them.

Use of Warm-Up, Cool-Down pool at Westside during C&C: The pool area directly behind the bulkhead may be used for cool down and warm up on a LIMITED BASIS. The use of this pool doesn't replace the warm-ups scheduled before the meet begins. Misuse of this area may result in its closure or removal of a team for this area. This pool may be open before the meet but teams may only swim in it when assigned during their warm up time. The warm up pool is closed 15-30 minutes before meet start and may not be used under any condition.

Parking and Swimmer Drop Off: Parking at Westside Aquatic Center will be limited. Please carpool if possible. There will be overflow parking located at Alexander Elementary School (1601 W Bramlett Rd, Greenville, SC 29611). Free shuttles will be provided both days of the mee (9:30am to 6:30pm on Saturday and 11:30am-4:30pm on Sunday). See Map with directions to the school from the aquatic center.

Swimmer Drop Off: Swimmer drop off will be available at the round-about (there will be a sign).

Heat Sheets: Heat sheets will be ALL ELECTRONIC. Each team will receive a link to the heat sheets from their team SAIL Rep.

Miscellaneous:

Rules and Information: C&C are conducted under USA Swimming rules and regulations part 1: Technical Rules. Official times are posted after the event conclusion in a designated area. The scoreboard is the unofficial time and placement for each event/heat.

Meet Conduct: For swimmer’s benefit at the sound of the LONG whistle, please remain QUIET until after the starting light flashes. NO FLASH PHOTOGRAPHY is allowed after the “Step Up” or “Step In” command until after the starting light flashes.

Greenville County Fire Marshal and Greenville County Recreation Department (GCRD) have designated that aisle ways remain open throughout the meet. Please cooperate with the meet marshals in keeping these aisle ways open and clear.

All questions regarding the swimmer’s performance are to be directed to the the swimmer's coach, who acts as the swimmer’s advocate.

First Place T-shirts: These are handed out in the awards area at the far end of the pool once results are verified. Available sizes are on a first come first served basis. They are provided to us for free from Game On.

Towels: Towels left on the bleachers are removed and placed in lost and found at the end of every session and before the beginning of warm ups.

Personal Chairs: NO chairs or bleacher seat backs are permitted within the building.

Severe Weather: The GCRD staff contacts the National Weather Service to monitor potential bad weather. In the event of severe weather, GCRD requires all spectators and swimmers wait out the storm in their vehicles. Families should make a plan for this possibility to avoid mass confusion in the tents. Announcements are made prior to restarting the meet for all swimmers to return to the Clerk of Course Area.

The decision to halt the meet belongs to the referee and GCRD staff. The referee and GCRD representative, Lifeguard, SAIL President and Meet Director decide when the meet resumes.

Meet results will be posted on the SAIL website.