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FOXCROFT Swim Team Handbook

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Thank you for joining the Foxcroft Swim Team! This handbook is intended to provide you with information about the team’s organization, operation and practices.


The Foxcroft Swim Team is a recognized Greenville County SAIL (Swim Association Invitational League) team. SAIL promotes and encourages competitive age-group swimming within Greenville County, SC. The SAIL organization provides a structure whereby the teams may participate in a competitive swim environment of equal opportunity. The six divisions are Red, Purple, White, Blue, Green and Gold. Divisions are seeded based on the number of swimmers and quality points from previous year.


  • To provide a healthy and supportive environment for each swimmer
  • To expand each swimmer’s technique and endurance
  • To encourage respect between swimmers and coaches
  • To learn and have fun as a team


In order to participate in SAIL events, a child must be under the age of 18 as of May 31st. They must also be able to swim the full 25-meter pool length, determined by Foxcroft coaches. Only Foxcroft residents and grandchildren of Foxcroft residents are allowed to participate. Foxcroft yearly Homeowner Dues and swim team fees must be paid in full along with completed swim team registration forms, copy of birth certificate and medical release form prior to the start of the first practice.

Note:There will be a developmental team (Fish), which has separate practices and meets. To participate in Fish team, participants must be at least 4 years old by May 31st (or obtain coach’s approval). The Fish team will encourage swimmer development, and the meets are purely for fun. We encourage all fishes to participate in these meets.


The fees will be set each year by the Swim Team Board, and will include a family booster fee on the first swimmer.  There will be a discount for multiple swimmers in the same family.  A late registration fee may be assessed.


The registration refund policy allows for 100% refund less $15 per swimmer, and excluding swim apparel, prior to the first practice; 50% refund less $15 per swimmer, and excluding swim apparel, prior to the first swim meet and NO refunds thereafter. Refund inquiries should be directed to the Swim Team President.  


The Foxcroft Swim Team Board consists of a President, Vice-President, SAIL Representative(s), Treasurer, and Secretary. Additional positions on the board are appointed by The Board of Directors. The Board provides the leadership and organization of our team. These positions are filled on a volunteer basis. Questions or concerns should be addressed to the Foxcroft Swim Team President.


Parents are expected to participate as volunteers to help all meets (home and away) run smoothly and effectively. The success of our team and each season is dependent on such parental involvement. Each household is expected to work two halves per meet. Volunteers receive adequate training to participate in one of many areas essential to success of the meet.

Addition information and a description of the meet volunteer roles can be found on the volunteer tab of our website here.


Suits: There is a Foxcroft team swimsuit for males and females. Purchase of the team suit is not mandatory, but is encouraged. The team suit style is typically changed every two years and is selected by the Swim Team Board. 

Cap: A swim cap is recommended but not required.  During swim meets, caps must be Foxcroft swim caps or a plain, solid color.

Foxwear: A team shirt is given to each swimmer every year.  Additional Foxwear items may be available for sale.


To help maximize the registration fees, fundraising activities are organized by the swim team board. Luminary Night in December is a typical fundraiser. The Foxcroft Swim Team also welcomes sponsorships.


Please consult our website for practice schedule and policies.

For liability reasons, friends and/or out of town guests are not allowed to participate in any team practices but are welcome at the pool during team practice if it is during regular pool hours, lifeguards are on duty.  If your child is at practice, they are required to practice. If they are not practicing, they will be asked to leave the pool area. There may be exceptions for injuries, etc.

Parents are asked to refrain from interrupting the coaches or swimmers during practice. You may contact a coach by text if you would like to discuss a specific issue.


Dual meets are typically held on Thursday evenings between two teams in the same division.  The purpose of the dual meets is to provide competition, enable swimmers to establish times in different events, and prepare them for the Divisional Meet.  For dates and competing teams, check the swim team calendar.

All dual meets begin at 5:30 PM unless otherwise announced. Check the website and weekly swim team email for valuable information including arrival time, warm-up time, and directions to the away meets. 

If a swimmer is not participating in a meet, please update their status in Swimtopia and text the coaches and volunteer coordinator.  Members must swim in two meets (home or away) to qualify for the Divisional Swim Meet.

Parents volunteers need to notify the Volunteer Coordinator when they are unavailable to help with swim meets (especially if their children are swimming). 

Weekly swim meets are run completely by volunteer parents and given the number of volunteers needed, every swim team family is expected to provide a volunteer for two halves of each meet. 

For dual meets, parents may choose their swimmers' individual events, but coaches have the final say. Each event is made up of one or more heats.  The heat order is scheduled by child’s swim times in that event. In dual meets, the first heat (Heat 1) is the fastest heat, called the SAIL heat. Ribbons are awarded by place to each swimmer in each heat. Special SAIL ribbons are awarded to those individuals who swim in the first heat.

For dual meets, the coach will select relay team members.  Relay teams may change from meet to meet and are subject to change at any time.

Events: Order and Distance

Weekly swim meets are scored. During swim meets there are 80 events including relays as shown below. Swimmers compete by gender and age groups. In a meet, swimmers can compete in a maximum of three individual events and two relays.

Age Group 8 & Under 9 & 10 11 & 12 13 & 14 15-18
STROKE DISTANCES (typically in meters)
Medley Relay 100 100 200 200 200
Short Free 25 25 50 50 50
Individual Medley 100 100 100 100 100
Breaststroke 25 25 50 50 50
Long Free 50 50 100 100 100
Backstroke 25 25 50 50 50
Butterfly 25 25 50 50 50
Free Relay 100 100 200 200 200


The regular season ends with the Divisionals Meet.  All Divisions within SAIL host their Divisionals Meet on the same weekend in mid-July.  At this meet, all 5 teams within the same division compete against each other.  The teams with the highest number of total points and highest points per swimmer (quality points) win Division awards.  This meet is also a qualifying meet for Championships and Classics.   

A swimmer must swim in two dual meets to be eligible for Divisionals.  A swimmer’s best time from the dual meets in the SAIL current season shall be his/her entry time for the division meet. If a swimmer does not have a time to enter, the swimmer will be seeded with a “NO TIME” (NT) in the divisional. 

For the Divisional Meet, SAIL provides the winning teams (high point and quality point) with a trophy, but no individual awards (ribbons) are given.


All of the swimmers’ times from all six Divisionals Meets are computed to rank the swimmers for SAIL Championships and Classics (C & C) eligibility. The Championships Meet seeds the 17th through 40th ranked swimmers in the county by each male and female age group for each event. The Classics Meet hosts the top 16 times in the county per event in male and female age groups. Prior to these events, an “intent to swim” form must be signed by each swimmer’s family.


In the event of severe weather, the referee/meet director (Dual Meets) or Greenville County Recreation District (Divisionals/C & C) requires that all spectators and swimmers go to their vehicles to wait out the storm. Families should make a plan to deal with this possibility so that there is not mass confusion in the tents.


Weekly information is published via email and on the web-site. If you have questions about anything that has been communicated, please contact the originator of email communication.

An group text will be established to communicate last minute cancellations or rescheduled practice times due to inclement weather. 


Swimmer of the Week: After each dual meet, up to four swimmers will be selected to join the Foxcroft coaches for frozen yogurt or ice cream on Wednesday afternoon. Eligibility is based on positive attitude, good listening skills, and team participation. Selected members will be featured in weekly communication.

Fun Friday: Friday is a combined “fun” practice session for all ages at the pool to recognize swimmers for their efforts from Thursday’s swim meet. Ribbons are presented at this time. Light refreshments (usually doughnuts and beverage) will be provided. Special team activities are planned for each Friday by the social committee!

The above events tend to be annual traditions, but other events will be announced as each season progresses.


The Swim Team Banquet recognizes the efforts of our swimmers, coaches, and parents at the end of the season.

Trophies and Award: 

Swim Team members are recognized individually at the Swim Team Banquet.

A “High Point” trophy is presented to a boy and girl in each age group. The award is based on Divisional meet results. A “Most Improved” trophy is also presented to a boy and girl in each age group that has shown significant improvement during the season (times, attitude, stroke development, leadership, etc., as determined by the coach). “Record Breaker” awards are presented to members that have set an individual and/or relay pool record at the Foxcroft pool during the current season. All trophies are presented at the Swim Team Banquet.

The Founder's Award will be given to the girl or boy swimmer over age 12 (usually 15-18), who best exemplifies excellence in team spirit, attitude and attendance. The Founder's Award recipient is chosen by the coaches and swim team board.

The Mr. and Miss Foxcroft Awards are given to a boy and girl swimmer (usually 13-14).  The coaches nominate candidates for these awards and the team votes anonymously for the recipients.

The coaches may give additional awards.


Visit our Swim Meet 101 tab for for more meet policies and suggestions on what to bring to swim meets.

More information can also be found on our Resources Tab.


Thank you for joining the Foxcroft Swim Team! A successful season follows a successful start. Please communicate any questions or needs you have to a Swim Team Board member. Every SAIL swim team takes a HUGE volunteer effort. Please know how much the Foxcroft Swim Team Board appreciates your efforts. 

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